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DUO - governance process

Authors: Melanie Courtot, Moran cabili, Laura Paglione

Date : 11/29/2018

Status : Draft v2. First round of comments done. To undergo final approval.

  • Changes and modifications to DUO should be use cases driven. Requests should include a concise description of the use case and datasets to which the changes/new terms would apply, as well as contact details for a representative of the project requesting the change.
  • Changes and requests are to be publicly posted on our GH tracker
  • We will attribute via ORCID contributions of the community, such as annotation properties at the term level referring to the submitter etc
  • Contribution from the global scientific community (in addition to and beyond GA4GH) are welcome
  • Proposed changes when they affect existing terms in the DUO will be communicated on the DU mailing-list, inviting feedback and comments at least 2 weeks in advance.
  • We will make efforts to directly engage with specific groups when we know they have a stake in a specific aspect of DUO. However, this is not always possible and interested parties should subscribe to GH notifications and mailing-lists to keep informed of latest developments and discussions.
  • The DUO governance committee (DUO GC) reviews and votes on proposed changes. The GC aims at providing feedback within 2 weeks.
  • The DUO GC:
    • Is composed of the DU chairs and representatives of driver projects. It is expected that membership will rotate. Initial rotation will be staggered over several years to prevent global turn-over at once.
    • Nominations will be invited on a yearly basis (including re appointment of current GC members). This includes self-nominations. Eligibility for the GC is based on being part of the DURI group or a GA4GH driver project. If there are more nominations than open spaces the GC will vote to determine new members.
    • The DUO GC comprises an odd number of at least 5 members.
    • Decisions are made by majority consensus of the elected members (e.g., If the GC comprises 5 members, a consensus will be reached when 3 consistent votes are received).
  • Initial membership will include the DU chairs and representative of groups that are actively consuming DUO (e.g., they have an implementation that references DUO terms).