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Club Management System

A comprehensive web portal designed to manage technical clubs within the CS and AI department. This platform consolidates all information and resources for club organizers, members, and guests, streamlining club activities, communication, and resource management.

Table of Contents

  1. Project Overview
  2. Features
  3. Tech Stack
  4. Getting Started
  5. Backend Development
  6. Frontend Development
  7. Testing
  8. Security
  9. Deployment
  10. Future Enhancements

Project Overview

The Club Management System is a one-stop solution for managing technical clubs, events, and resources efficiently. It fosters a collaborative environment, encourages student engagement, and streamlines processes for club organizers.

Features

  • User Registration & Login: Secure access with user roles (Admin, Faculty Mentor, Member, Guest).
  • Event Management: Create, modify, and track RSVPs for events.
  • Membership Tracking: Monitor member participation and engagement.
  • Resource Allocation: Manage booking of equipment and venues.
  • Communication Tools: Discussion forums and messaging systems for members.
  • Role-Based Access Control: Distinct permissions for Admin, Faculty Mentor, Member, and Guest roles.

Tech Stack

  • Frontend: React, HTML5, CSS3, JavaScript (Optional: Material-UI/Bootstrap)
  • Backend: Node.js, Express.js
  • Database: MongoDB (with Mongoose for schema management)
  • Authentication: JSON Web Tokens (JWT)
  • Deployment: Heroku, Netlify, MongoDB Atlas
  • CI/CD: GitHub Actions

Getting Started

Prerequisites

  • Node.js (v18.x or later)
  • MongoDB (local instance or MongoDB Atlas)
  • Git

Installation

  1. Clone the repository:

    git clone https://github.com/your-repo/CMS.git
cd club-management-system

  2. Install Dependencies:

  • For the backend:
cd server
npm install
  • For the frontend:
cd client
npm install
  1. Set up environment variables: Create a .env file in the /server directory and add your configuration
MONGO_URI=your-mongo-db-uri
JWT_SECRET=your-secret-key
  1. Run the project
  • Backend:
cd server
npm run dev
  • Frontend:
cd client
npm start

The application should now be running locally on http://localhost:3000 for the frontend and http://localhost:5000 for the backend.

Backend Development

  • Authentication: JWT-based authentication is used to handle secure login and registration.
  • APIs: RESTful APIs for user management, event management, membership tracking, and communication tools are developed with Express.js.
  • Database: MongoDB is used with Mongoose for schema definition and database operations.

Frontend Development

  • Component Development: React components are used for Event List, Member Directory, Resource Booking, etc.
  • State Management: Managed using Context API or Redux.
  • API Integration: The frontend communicates with backend APIs using Axios or Fetch for data fetching.

Testing

  • Unit Testing: Backend APIs are tested with Jest and Supertest.
  • Integration Testing: Frontend components and backend APIs are integrated and tested to ensure seamless functionality.
  • End-to-End Testing: Cypress is used for simulating user interactions and testing the entire workflow.

Security

  • Data Encryption: Sensitive data is encrypted both in transit (using HTTPS) and at rest.
  • User Input Validation: Inputs are sanitized to prevent security vulnerabilities such as SQL injections or XSS attacks.
  • Security Audits: Regular scans and audits using tools like OWASP ZAP.

Deployment

  • Backend: The Node.js server can be deployed on platforms like Heroku, AWS, or DigitalOcean.
  • Frontend: The React app can be hosted on platforms like Netlify or Vercel.
  • Database: MongoDB Atlas is recommended for hosting the database.
  • CI/CD: Set up CI/CD pipelines using GitHub Actions or Jenkins for continuous integration and deployment.

Monitoring and Maintenance

  • Logging: Server logs are maintained using Winston.
  • Monitoring: Application performance can be monitored using New Relic or Datadog.
  • Regular Updates: Dependencies should be regularly updated to avoid vulnerabilities.

Future Enhancements

  • Customizable Dashboards: Personalized dashboards for different user roles.
  • Automated Reminders: Set up automated reminders for events and deadlines.
  • Integrated Payment Systems: Add payment gateways for event registrations or membership fees.
  • User Feedback Integration: Collect feedback through surveys for continuous improvement.

Documentation and Handover

  • Technical Documentation: The codebase, APIs, and database schema should be thoroughly documented.
  • User Documentation: Provide user guides to help navigate the system.
  • Handover: A detailed handover document should be prepared if the project is transitioned to another team.

Resources

Overview Presentation

CMS

WorkFlow

WorkFlow

License

This project is licensed under the MIT License - see the LICENSE file for details.